Ensuring the continued availability of medicines, disposables and other resources requires not only meticulousness, but also the right tools. VetFile meets these needs by offering comprehensive inventory monitoring support to reduce waste, avoid shortages and optimise costs. What VetFile features support stock management and, most importantly, what benefits does this bring to the vet's day-to-day work?

VetFile's inventory management features

VetFile's veterinary practice software offers a number of features to support stock management, allowing you to maintain full control of your inventory and ensure the availability of key materials and medicines. One important component of the system is the stock monitoring module, which automatically alerts you when stock levels are low, allowing you to replenish your stock quickly. With this feature, practitioners can plan orders based on actual consumption, reducing wastage and storage costs.
The VetFile system integrates stock management with appointment scheduling, allowing the practice to prepare accordingly before each visit. For example, when booking a treatment, the system automatically checks that the necessary drugs and materials are available, minimising the risk of sudden shortages during treatment. VetFile also enables the generation of detailed reports that provide valuable data on the most commonly used materials and products. Analysis of such reports helps to predict demand, allowing for better budgeting and improved inventory management.

Benefits for the veterinary practice

Monitoring inventory using VetFile brings numerous benefits that have a direct impact on the smooth running of a veterinary practice:

• With automatic alerts when stock levels are low, staff can respond in a timely manner, preventing shortages of key resources such as medicines or disposables. This solution eliminates the need to check the stock manually, saving valuable time that can be spent on serving patients and their owners.
• Automated ordering, tailored to real consumption, avoids overstock and out-of-date products, reducing disposal costs. This allows the practice to allocate more of its budget to other needs, such as upgrading equipment or staff training.
• The elimination of expired medicines is another important benefit. VetFile regularly reminds you of expiry dates, allowing you to effectively manage your stock rotation. This ensures that medicines are used before the expiry date, increasing safety and minimising waste.

Daily use of VetFile in a veterinary practice

In the day-to-day work of a veterinary practice, VetFile is proving to be an indispensable tool that significantly improves resource management:

• when planning surgical procedures, the system automatically checks the availability of necessary materials and medicines,
• automatic order generation function. VetFile analyses the consumption history of individual products and, on this basis, proposes optimal quantities for ordering.
• control over drug expiry dates. The system regularly reminds you of upcoming expiry dates, allowing you to use them efficiently or manage their disposal accordingly.

Integration with other VetFile modules, such as the appointment calendar or patient chart, means that all information is available in one place. Staff can quickly check their pet's treatment history, schedule future appointments and ensure that the necessary resources are available. This significantly improves the quality of service and builds customer confidence in the practice