In every veterinary clinic, patient records are the foundation of efficient teamwork and continuity of care. The more animals come under the clinic’s supervision, the more important it becomes to enter data quickly, completely, and in an organized manner. Missing key information, unclear notes, or scattered owner data can lead to mistakes and longer service times. That is why it is so important to ensure a clear and complete record already at the stage of adding a patient to the system — exactly as VetFile allows.
Adding a patient in VetFile begins with completing the basic identification details of the animal. In the patient record, you can enter the name, date of birth, weight, and assign the patient to an appropriate group. At this stage, the system also allows you to save the owner’s phone number and email address, as well as set the notification language, which is important for further communication.
The next step involves additional data that enables a more precise description of the patient. The form allows you to indicate species, breed, sex, coat color, and distinguishing marks, as well as add notes regarding the animal’s behavior or condition. There are also fields for special characteristics such as aggression, fertility, or breeding status. Thanks to this, from the very first visit, the team has a full picture of the patient, which facilitates further work and increases safety during future consultations.
VetFile also allows you to add identifiers such as a microchip to the patient record. Simply select the identifier type and enter its number to permanently assign it to the patient. This is especially important for tagged animals, where quick identification is crucial in daily clinic operations.
Owner data is an equally important part of the record. The system allows you to store the owner’s name, phone number, email address, and full address details in one place. It is also possible to add more than one owner and complete billing information. Thanks to the centralization of this data, staff do not have to repeatedly ask clients for details, and communication and billing become much more efficient.
The final step in adding a patient to the VetFile record is managing the owner’s consents. The system allows you to record consent for personal data processing as well as consent to receive SMS and email messages. This is important not only for workflow organization but also for compliance with current regulations.
After completing all the information, simply save the changes and the patient will be added to the record, ready to be used for appointment scheduling, medical documentation, and communication with the owner. The entire process is intuitive and structured, allowing you to create a complete patient record from the very first contact with the clinic. With VetFile, the team works with consistent data, and the patient record becomes real support in everyday practice.
A well-maintained patient record is the basis for efficient and safe operation of a veterinary clinic. Organized patient data, complete owner information, identifiers, and consents stored in one system help save time, reduce errors, and ensure continuity of care. VetFile enables fast and intuitive patient record creation, allowing the clinic to operate in a more organized, professional, and owner-friendly way from the very first visit.